29th January 2018

General Data Protection Regulation (GDPR) (Draft)

The Derby Diocesan Association of Church Bell Ringers (DDA) holds the following personal data for members in order to maintain membership, tower contact and subscription records.

  • Name, Address, Telephone Numbers, Email Address, Subscription Payments, Membership Category, Date membership commenced, Date membership ceased.
  • Any offices you hold or may have held in the past

The following have access to your membership data

Web Master,
Membership Secretary
Full update access to membership, contact and subscription records
District Secretary,
Tower Contact
Full update access to membership and contact records for their district/tower. Ability to record subscription payments, and view any payments they have recorded.
General Treasurer Full read access to membership, contact and subscription records. Ability to update subscription payment status
General Secretary,
Full read access to membership, contact
DDA Members Registered on the Website Full update access to their own (and members of their household) membership records. Ability to view name and tower of all other members. Ability to view contact information for other members.

As members of a non-incorporated mutual society, there is a right to know who the other members are and to be able to contact them. If explicit consent has not been given, the following will be shown in order of preference:

  • Email address
  • Phone number (unless you have asked for it to be suppressed in the Annual Report)
  • Postal address

Only DDA members are able to view this data, and it will first require a Captcha test to be completed.

Anyone else Ability to view contact information for Officers of the Association and Tower Contacts. Usually restricted to their DDA email address, unless explicit consent has been given to show a phone number or address.

For registered users of the site, who are not registered as members, only the Webmaster and Membership Secretary have access to your registration data. It should be noted that in this case providing your full name is optional, and that only your nickname (which can be anonymous) will be visible, should you comment on a post.

Please note that if you are a DDA member, your name, tower and phone number (unless you have asked for it to be suppressed) will also be published annually in our annual report.

The DDA does not share your data with any third party.

Accessing Your Data

You have a right to access your data. The easiest way to do this is to register as a DDA member, however here is a good chance we do not have your current email address, or it is out of date! Your tower contact or district secretary will have access to your record and can amend it. In case of difficulty, please contact the Membership Secretary (Anthony Cotton), or Webmaster (Andrew Hall).

Data Retention Policy

In accordance with Rule 5, and for historic records, the DDA retains details of past members and tower contacts. For such individuals, it is our intention to erase their address, email address and phone number in the April of the following year, once the associated Annual Report has been finalised.

If you believe the DDA is not handling your data correctly, you have a right to complain to the Information Commissioner’s Office.