5th November 2017

Roles Help

The Roles table defines the roles that may be applied to a particular entity in the Organisation structure, such as President or Committee Member. Members of the DDA may be assigned to one or more roles (or towers) via the Assignment pages (and to towers using the Member Services pages).

Label Details
Role Full (i.e. displayed) name of the role.
Short Role Abbreviated role name. Characters a-z and _ allowed. As with Organisation avoid changing this as it will be used within the application code.
Organisation Organisation. Record in the organisation which the role applies to. Only current organisation records which are marked as having roles will be presented in the list.
Ex Officio Role This is for where a chairman of one committee is, (e.g.) ex-officio, a member of the general committee.
Can be Ex-Officio? Yes if this role can be considered for ex-officio. (Only roles with this marked as Yes will be included in the above list).
Members The maximum number of members for this role. Typically 1 for Chairman or Secretary of a committee – and now unlimited (I’ve assumed 99) for committee members.
Email Email address for the role. This should be the assigned role@derbyda.org.uk addresses, if one is available.
Start Date The date on which the role came (or comes – it can be in the future) into existence.
End Date The date on which the role ceased (or ceases – it can be in the future) to exist. Once End Date has passed, the record will no longer be visible.